The Function Room Hire Fee and the Surf Club hire fee is paid directly to Yop Cat Catering as outlined in our Terms and Conditions. Other venues available are Coogee Surf Club, Bronte Surf Club, Gap Bluff Centre and Inglis Horse Stables, please ask us for more information.
This hiring fee is an entirely separate cost to Top Cat Catering. Currently, the room hire cost for a Friday or Saturday function is $1500.00 (inclusive of GST).
For Monday to Thursday evening functions the hiring fee is $750.00 (inclusive of GST) and for Monday to Thursday day time functions the room hire cost is $550.00 (inclusive of GST).
Top Cat Catering require a non-refundable deposit of $1100.00 (inc. GST) to accompany the signed booking form. This will apply to all functions except for Day Conferences.
Canapés on Arrival
Chef's selection of 2 canapés for 30 minutes upon arrival at a cost of $7.00 per person per variety.
Crew Meals
Crew Meals for all entertainers and photographers will cost $30.00 per crew member.
1. Quotes
Any quote given by TOP CAT is not an offer or obligation to provide services but an invitation to treat only. TOP CAT reserves the right to accept or reject any offer made by the CLIENT prior to entering into the contract.
2. Terms of Agreement
- Booking Confirmation
- A function date cannot be confirmed until TOP CAT confirms the date is available and the Clovelly Surf Life Saving Club hiring fee is paid to the Treasurer of the Club. Upon written confirmation by TOP CAT that the fee has been received by the Treasurer your function is then confirmed. The fee is subject to change without notice provided that such change in fee will not apply to the CLIENT after payment is made having already entered into the contract.
- A non-refundable deposit of $1100.00 (inclusive of GST) is required to TOP CAT, simultaneously with payment of the room hire fee of $1320.00 (inclusive of GST) to the Surf Club. Due to the high demand during the months of March, October and December a Fifty (50) per cent deposit is required to be paid to TOP CAT, three (3) months prior to the function, if it occurs in the above mentioned months.
- The CLIENT acknowledges that until the function date is confirmed by TOP CAT that tentative bookings by TOP CAT are not taken. TOP CAT can only indicate that dates are available for functions at the time of enquiry.
- TOP CAT reserves the right to accept or refuse any booking at its sole discretion in the event a dispute arises as to a function date.
- Duration of function
- The hiring fee permits the use of the Club function room for a period of five hours. The maximum extension permitted by TOP CAT is one hour and subject to further payment. Any extension shall be at the sole discretion of TOP CAT.
- The Club must be vacated by the CLIENT and its guests by midnight sharp, including any extensions, as a requirement of Randwick City Council.
Acknowledgments
The CLIENT acknowledges:-
- The Club is a licensed premise and strictly no alcohol is permitted to be brought into the Club.
- Minimum numbers of sixty (60) persons apply to Friday and Saturday functions. This number will be charged irrespective of your actual numbers.
- TOP CAT’s fees are based on a per head basis calculated on the number of guests attending a function. The CLIENT must confirm final numbers to TOP CAT no later than fourteen (14) days prior to the function date. In the event that the minimum numbers are reduced within the fourteen (14) days then the CLIENT acknowledges that payment of TOP CAT’S fees will still be based on the number of guests the CLIENT has supplied. In the event that the number of guests increase from the original number provided by the CLIENT, then subject to the increased numbers, TOP CAT will require a minimum of three (3) days notice of the increase.
TOP CAT will inform the CLIENT during the duration of the function if the number of guests attending varies from the number provided by the CLIENT. The CLIENT hereby agrees to pay for the increase numbers.
All decorations including balloons and streamers must be freestanding and not attached to any ceilings or walls of the function room. Any damage made as a result of the CLIENT decorating the room will be charged to the CLIENT accordingly. Any glitter or confetti is strictly forbidden.
The CLIENT shall ensure that all gifts, decoration/s and musical equipment must be removed at the completion of the function. TOP CAT shall not be responsible for loss and/or damage to any of these items as a result of the CLIENT’s failure to remove them from the function. TOP CAT will not provide a storage area.
The CLIENT acknowledges that it is Club policy that persons requiring the use of the elevator chair arrange the relevant personnel needed to assist them in embarking and disembarking from the chair. TOP CAT’s employees are not qualified nor permitted to provide such assistance.
That it is Club policy not to allow 16th, 18th or 21st Birthday parties.
It is the policy of TOP CAT not to permit more than a three piece live band and that TOP CAT has the full and sole discretion to request any music levels be reduced due to noise restrictions. TOP CAT will terminate all music if the band refuses to adhere to the repeated requests.
The CLIENT acknowledges that any delivery of flowers, cake or other function items, together with any room set up, is permitted between 9:00am -11:00am only. An hourly rate of $100.00 will be charged after 11:00 am.
The CLIENT acknowledges and permits TOP CAT to use any photos taken by TOP CAT or any on-site photographers for promotion or advertising unless specifically requested by the CLIENT not to do so.
Payment
TOP CAT will provide the CLIENT with an invoice prior to the function. Payment of the invoice is required to be paid prior to the function date. TOP CAT has a right to refuse to do the function unless payment is made.
ii. In the event that further payment is required as a result of beverages, extra numbers etc, TOP CAT will require this variation to be paid as follows:- By a signed authority to deduct payment from your credit card.
If alternative payment such as direct deposit or a cheque payment of the balance is not paid within 48 hours of the CLIENT receiving the amended invoice, then TOP CAT will charge the CLIENTS credit card accordingly.
Cancellation
The club hiring fee and TOP CAT’s deposit will be forfeited if cancellation of the function occurs.
- Goods & Services Tax
A Goods and Services Tax (GST) is required to be paid in respect our services. This tax is also applicable on out of pocket expenses such as crockery and glass hire. All menus are inclusive of GST unless specifically specified. Please note that in each of TOP CAT’S packages, no management or gratuity fees are incurred.
Security
The CLIENT acknowledges that licensing laws require security where the number of guests attending exceeds 100 persons. TOP CAT will make such arrangements on behalf of the CLIENT.
Prices Subject to Increases
The menus as priced are subject to change as a result of any unexpected rise in food prices. TOP CAT will inform you of any increases and will endeavour to provide you with an alternative menu to suit your budget in the event the costs of any such increases exceed your budget.
- Authority of Company [This clause is only applicable to Corporate Functions]
The person signing the contract on behalf of a Company acknowledges that he or she is instructed to act for and on behalf of the Company and that he or she has the authority to bind the Company to the terms of the contract. In the event that a dispute arises in respect of payment of TOP CAT’s fees, then the person executing the Contract agrees to be responsible for such payment.